BEST PRACTICES: Managing Tryout Rosters in DragonFly MAX

Tryouts are an important time of year for getting things ready for the upcoming season and evaluating incoming talent in a meaningful way. However, because these may be new athlete's to your team, it is important to ensure that they have been deemed healthy  before you risk letting them practice or play. So one question that coaches are beginning to ask us as spring begins is "How do I handle tryouts using DragonFly MAX?" 

DragonFly MAX is designed with that very goal in mind. And since we've been getting that question a lot lately, we wanted to put together some best practices for how to handle tryouts with our software. There are actually several options to choose from:


Option 1) Make a current team into a "Tryout" team.

If you are having an open tryout, then chances are that some of your current team members will tryout in addition to the new athletes. Simply changing the name of your current team allows you to quickly get a team setup for the tryout without having to move your current athletes around in the app. To make this happen:

  1. Click on "Teams" -> "Manage Teams" -> "Edit" (On mobile you will swipe across the team name to see the "Edit" option.
  2. Change the "Squad Name" (or "Level" on mobile) to another name such as "2018-19 Tryouts".
  3. Click "Done".
  4. You are all set. Now new athletes will select the Tryout team when signing up and your current team will already be listed in this team's roster.
  5. Check the roster before tryouts begin to make sure each athlete is listed correctly and has completed their appropriate paperwork.


Option 2) Create a brand new "Tryout" team.

If you would rather start things from scratch, you can also create a brand new Tryout team. This might be useful if you don't want to change your current roster OR if only a few of the kids that tryout are likely to be added to your team. In this case, you will:

  1. Click on "Teams" -> "Manage Teams" -> Then Scroll Down To "Setup More Teams" (On mobile "Add A Team")
  2. Find the sport for the Tryout Team, then click "Other" and type your new team name, such as "2018-19 Tryouts".
    * On mobile, you will have to pick your sport from the list before seeing the next steps.
  3. Click "Add Teams" (or "Done" on mobile) and you are finished.
  4. Now your new "2018-19 Tryouts" team is ready for you to add your athletes.
    * Athletes that are new to DragonFly MAX will be able to select this team at sign-up.
    * For athletes already on your current team, you don't need to make any changes, but they will not be on the Tryout team roster.
    * Athletes already in DragonFly MAX, but not currently on your team will need to be added by you to this Tryout team
  5. Check your roster(s) before tryouts begin to make sure each athlete is listed correctly and has completed their appropriate paperwork.


Option 3) Wait until tryouts are over before adding anyone to a team.

You can always wait until later to add the athletes who are trying out for your team. Waiting to do this does not keep them from signing up in DragonFly MAX or from completing their required paperwork prior to the tryouts. You will just have to be sure to approve each of these athletes into your school and check for the appropriate paperwork in their athlete profile before tryouts begin.


What About When Tryouts Are Over???

Once Tryouts are complete, you will need to decide what to do with your Tryout team in DragonFly MAX. If you chose Option #1 above, just follow the same process as above to change the team name back to its original name. Then remove any athletes who did not make the team from this roster (see how here).

If you chose Option #2 or 3 above, you will need to move the athletes that made your team into your old roster. Then you can delete the Tryout team (from Option #2) with it's remaining athletes. (Doing this will force you to put those athletes into another team...we recommend an "Archive" or "Not Currently Playing" team in your organization.)


Good luck with the Tryouts!

We hope this process is easy for you and can help improve the Tryout process. Remember that once these athletes are connected to your team, you can use our built-in scheduling and messaging tools to keep all of your athletes, parents, and coaches in communication during the tryout. Messaging in particular might be great for providing feedback to these athletes after practice ends.

Let us know how you are using DragonFly MAX during your tryout sessions. If you have an exciting and useful way of doing things, let us share that with the rest of the community. And best of luck starting to get ready for the upcoming season!

Andy Grubbs, ATC

Andy Grubbs, ATC

We got another chance to meet with one of our long-time DragonFly MAX users and supporters a while back.  Andy Grubbs, with the Hughston Clinic in Columbus, GA, spent some time with us at his recent continuing education event for athletic trainers.  Andy has been with DragonFly since the earliest days and has used our tools to push toward their mission of providing a safer environment for student-athletes in their community.

Thankful for Athletic Training


When I was an undergraduate student athletic trainer at the University of Tennessee, we had a saying: "They remember what you do in November."  The saying related to how late season performance affected a team's rankings and bowl prospects, but it always struck me as saying much more than this.  November is that time of year when the tiredness of a long season really sets in.  The shorter days, prolonged rehabs, and on-the-field struggles can make this even worse.

But November is also when we set aside time to spend with family and friends to remember how blessed we have been.  We share old memories and make new ones together.  We celebrate the things we have to be thankful for and how we hope to share these reasons of thankfulness with others.  From an athletics perspective, football seasons are ending, winter sports are fresh on minds, and some are still getting ready for one final push toward a special victory in their upcoming championships.

This past weekend has been a wonderful season of Thanksgiving for me and my family, so I wanted to take a few minutes and share why I am thankful for the athletic training profession and athletic training community.  My new role with DragonFly has given me the opportunity this year to meet thousands of fellow ATs, hear their stories, and see the impact that a group of people can have as individuals and when working together with one another.  I am thankful that I have been able to share in many stories with you.  I am also thankful that I have the opportunity to help you in a small way by the work we are doing at DragonFly.  Most of all, I am thankful for adding many new friends to my already life-long friendships in this profession of care-givers. 

I have known for many years that athletic trainers are a selfless group of individuals who care beyond measure.  While this selflessness is sometimes to our detriment (and sometimes hard to keep up), it carries with it an impact on generations of athletes and coaches that (though they may never realize it) are more aware of the needs of those around them because of the work we do.

I hope you too have been blessed throughout this year.  I'm sure you have dealt with struggles (personal, professional, or both).  I'm sure you have also seen your share of exciting moments.  As you read these words, I hope you will take this as at least one person telling you "Thank you for all that you do."  Let me encourage you to keep up the good work and continue giving of yourself.  The impact you have on your community is limitless when you give of yourself for the sake of others.

- Clint Sanders, MAT, MS, LAT, ATC (Product Manager - DragonFly MAX)


P.S. - Take a few minutes to enjoy some rest when a break does come your way.  We all know those pauses are fleeting, so take advantage and reflect on memories and lessons learned.

Lane Patterson, ATC

Lane Patterson, ATC

The DragonFly Team had the opportunity this week to visit with students at Jacksonville High School in Jacksonville, AL.  The students are part of the Sports Medicine careers program at Jacksonsville under the direction of Lane Patterson, ATC.  We had a great time and know you will enjoy hearing about the Jacksonville HS Sports Medicine program.

Danny Barringer, ATC



Occupation: Athletic Trainer
Title: Director of Sports Medicine
Employer: The Physicians Centre Hospital
Location: Bryan, TX
MAX User Since: April 2017

What do you like most about MAX?

What I love most about MAX is the user-friendliness of the app. I’m able to access information I need extremely quickly from any point inside the app; I love that it’s not file-based like some apps, meaning you’d have to click through a cascade of options to get to a specific place in the app. If I want to enter an injury quickly, I can get to that screen in two steps. If I want to see which athletes I should be evaluating today, I can see that information with one swipe. It’s quite impressive how much information can be accessed in a very minimal number of steps.


What is your favorite feature of MAX?

My favorite feature of MAX is the feature I utilize the most: the injury list. As the athletic trainer for multiple high schools, keeping track of injuries used to be incredibly daunting and, quite honestly, nearly impossible. Now that I’m using MAX, not only can I keep track of which athletes I need to see each day, but I can keep up with which athletes are coming to see which doctor and at what time, all without clogging up my own personal calendar with potential HIPAA/FERPA violations. The injury list is a unique view of athletes that you can easily adjust to your needs, as well. I don’t put every injured athlete on the team’s injury list, but I love that I have the option from the injury input screen.


How have you been using MAX at your school?:

Injury tracking, treatment tracking, medication tracking, and communication with contracted athletic trainers regarding injuries they evaluate and athletic events.


What problem has MAX solved for you at your school?

As the director of sports medicine for a local hospital who oversees athletic training services for seven different contracts, it’s imperative to me to always be in the know regarding athletic injuries. The app has streamlined the communication between my contracted athletic trainers who evaluate the injuries on site, myself, as well as coaches and the parents involved. Furthermore, I’ve been able to relay information much quicker to other parties who need to know about the injury status of the athlete (e.g., the staff athletic trainer at a high school whose middle school football team we covered).


Have you found any unique ways to use MAX?

I don’t know that it’s necessarily unique, and I haven’t started it yet, but at the end of the school year, I plan to retroactively look back on this year and the injuries sustained for each school for whom we provide athletic training services. I intend to use that information to determine whether one school has the tendency for more types of injuries than the others, and then to create a preventative protocol for that school to avoid having the same issues next year.

Hello, Athletic Training World!

Hello, Athletic Training World!

We make a living by what we get. We make a life by what we give.
— Winston S. Churchill

In software, the first step is always to launch the, “Hello, World!” screen. I figure it’s only appropriate that I title the first DragonFly MAX blog post, “Hello, Athletic Training World.” After all, DragonFly MAX is, first and foremost, software designed to make the life of the Athletic Trainer just a little bit easier.

For those of you that don’t know me, my name is Brandon Wallace. I am the Director of Customer Support for DragonFly Athletics. Four years ago, DragonFly’s CEO, Kirk Miller, had the idea to develop a software solution for Athletic Trainers. I was lucky enough to be in the right place, at the right time, and he’s supported me in trying to deliver that software solution to all of you. For about three and a half of those four years, I’ve known that I wanted DragonFly MAX to be more than just a great app, I wanted to build an entire community designed around the central theme of lifting up the Athletic Training profession. I finally feel like we have reached a point that we can begin building that community.

As I thought about how I wanted to get the ball rolling on the DragonFly MAX blog, I knew the one thing that I had to focus on was how grateful I am to you guys (Athletic Trainers) for “adopting” me into your community. From my perspective, the Winston Churchill quote at the beginning of this post pretty much sums up the Athletic Training community. You’ve all been so gracious in welcoming me in, educating me about the profession, and supporting our efforts in building MAX.

I’ve formed numerous professional relationships over the past four years, but more importantly I’ve formed friendships with quite a few of you. None of these friendships has been more important than the friendship I’ve developed with Clint Sanders. For those of you that don’t know Clint, he was an Athletic Trainer at a secondary school in the state of Tennessee for about 15 years, prior to making the transition over to work for us at DragonFly. He’s taught me an immense amount about the life and times of Athletic Trainers. Any of the good ideas that you see in the app probably came from Clint...ha!

Alrighty, enough of the sappy stuff! So, what can you expect from this blog space here at DragonFly MAX? Hopefully you’ll find a great resource for keeping up-to-date on our development efforts here at DragonFly. But, we also want to use this space to highlight the Athletic Training profession as a whole, and to spotlight the efforts and outstanding work of many of you specifically. You’ll hear mostly from Clint in this space, not only because he’s the Athletic Trainer here at DragonFly, but mostly because he’s A LOT smarter than I am!

So, as we move forward, don’t be surprised if myself and/or Clint reach out to you about writing for us, or requesting to do a blog entry on your contributions to your school and the profession. We also welcome your requests and suggestions on what you’d like to hear about. Keep an eye out for new content here, and follow us on Facebook and Twitter, so you’ll know when we’ve dropped a new entry. Thank you all for being so welcoming to me, and I look forward to continuing to develop DragonFly MAX, as well as the Athletic Training community!

Brandon Wallace, WAT (Wannabe Athletic Trainer) ---  I gave myself this title!

Welcome to the new DragonFly MAX Website

We are so excited to present to you our updated website for DragonFly MAX. Just as we strive to redefine athletic healthcare, we are redefining what it means to use MAX through focused attention on our user base and how we can best meet your needs. Through many customer conversations we have found that parts of MAX are not as intuitive as we would like.

To help address some of these needs, we have updated the MAX website to reflect the what, why, and how of MAX for our users. Our Features menu focuses on what features MAX has to offer our users. In the Benefits menu you will find important implementation details for why a specific type of user would want to use DragonFly MAX. Finally the Help menu provides instructional and educational materials as to how you can best implement MAX in your own practice, from just getting started to becoming an expert.

We hope these new tools are just a jumping off point for you to quickly become familiar with MAX and get the most out of its use. And as always, we want to hear from you, so send us any feedback that you think will help you or others.